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Urbana-Champaign Independent Media Center

Jobs

Part-time Administrative Associate

Posted 9.23.2020

The Urbana-Champaign Independent Media Center (IMC) is seeking a part-time Administrative Associate

Founded in 2000, the IMC is a grassroots organization committed to using media, arts, and technology to promote social and economic justice. We own the downtown Urbana post office building where we operate a performance venue, art gallery and studios, community radio station, media training facility, and community media space. Our projects include Makerspace Urbana, Books to Prisoners, the Public i Newspaper, WRFU 104.5 FM. The center is powered by hundreds of volunteers who come together in a do-it-yourself spirit to create media and art to transform our community and world.

Position is 20 hours a week. $15/hr. Benefits: 10 all purpose days. Reports to the Executive Director.

Please send a letter of interest, resume, and three references (2 related to previous employment) to Miriam Larson at miriam@ucimc.org or to 202 S. Broadway Ave #100, Urbana IL 61801. Applications will be accepted on a rolling basis. Please no phone calls.  

QUALIFICATIONS

  • Proficiency in QuickBooks, Excel, Word, and Google Docs required.
  • Experience with non-profit or business administration required.
  • Attention to detail and ability to work effectively with changing priorities.
  • Mature judgment, strong organization and communication skills.
  • Experience with property management is a plus.

DUTIES AND RESPONSIBILITIES:

Bookkeeping

  • Ensures financial bookkeeping records are complete and current.
  • Review, track and prepare income and expenses for authorization.
  • Enter all transactions in Quickbooks - income and expenses.
  • Prepare monthly financial statements for the board and working groups, overseen by Treasurer.
  • Support annual audit.
  • Supports tax preparation which is performed by the accountant.
  • Assists financial aspects of grant submission and reporting.
  • Attends finance committee meetings.
  • Support annual board financial orientation with E.D. and Treasurer

Property Management Support

  • Set up and track accounts receivable for all tenant contracts.
  • Support the E.D. in promoting full occupancy of all room rental and parking spaces through aggressive and regular advertising and showing of spaces.
  • Manages and maintains room rental and parking agreements, signing and resigning of leases, and payments.
  • Track keys, deposits and access.

Office/Clerical

  • Receive, record, and direct phone correspondence to appropriate persons.
  • Monitor, file or direct mail and correspondence to proper persons or locations.
  • Keep records and files organized and current.
  • Other duties as assigned.

SALARY AND BENEFITS

  • $15 per hour based on experience. 20 hours a week. 10 all purpose days.

SUPERVISION AND EVALUATION

After an initial 3 month evaluation, the Executive Director will evaluate the Administrative Assistant annually.

PROMOTION OF DIVERSITY

Urbana-Champaign Independent Media Center is an AA/EEO employer. Women, people of color, and LGBT persons are strongly encouraged to apply.