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Originally composed by the UCIMC Structure Caucus (Jan. 31, 2001)
Ratified by the UCIMC (Feb. 4, 2001)
Revised by UCIMC Membership (November 8, 2007)
This version includes revisions made at the October 9, 2011 GMM.
1. Working Groups
2. Steering Group
3. General Membership
5. Board of Directors
6. Board Meeting Minutes (http://ucimc.org/content/important-documents)
7. Board of Directors 2011-12
Participation is open to the public. All Working Group participants are encouraged to become members of the UCIMC. Empowered spokespeople must be UCIMC members.
Roles and Responsibilities:
Do the programmatic work of the UCIMC. Have autonomy to make most decisions over their area of responsibility. Bring decisions that affect whole UCIMC and/or other Groups to the Steering Group. Submit annual budgets to the Board. Formally designate one or more empowered spokes, communicate this decision to the UCIMC membership list and Board Secretary, and send at least one spoke to all scheduled Steering Group meetings. It is strongly encouraged that any given member is limited to serving a maximum of 3 years as a Working Group spoke to the Steering Group. This limit may be altered by consensus of the Working Group.
Working Group meetings are open to the public. Groups must post minutes to both applicable Working Group and the general UCIMC membership email lists. Groups must have meetings at a regular time and place and must post this information at the UCIMC. In the case of an irresolvable block to a particular proposal, after all IMC consensus procedures are exhausted (for consensus procedure, see CT Butler), decision making power on that proposal will default to the UCIMC members at the meeting for resolution by consensus.
Membership is composed of all UCIMC members present, 1 or more empowered spokespeople from each active Working Group, and a designated Board representative. Any single person can only be an empowered spoke for one Working Group. Only Working Groups recognized as active by Steering Group constitute part of a Steering meeting quorum.
Roles and Responsibilities:
Coordinate and facilitate activities between Working Groups, Make decisions that impact all Working Groups, Establish and uphold standards for recognizing active Working Groups and may act to withdraw recognition of a Working Group which does not maintain regular attendance at Steering Group meetings. Make recommendations to the Board on personnel, finances, building needs, and other issues. Facilitate long-range planning within the UCIMC as a whole. In the event of a Board of Directors vacancy, other than expiration of the term, the vacancy shall be filled by special election organized by the Steering Group and announced at least 7 days before the vote.
Steering meetings are open to the public. Exceptions to this policy can be made by consensus of UCIMC members present to address situations where privacy of those involved is addressed in accordance with UCIMC mediation or other conflict resolution policies, pending litigation, or other such issues. Meetings must be held at least 10 times per year at a regular time and place and posted at the UCIMC and on the general IMC membership e-mail list. Meeting minutes must be posted to the general UCIMC membership e-mail list, which should include known topics for the next meeting. There must be a minimum quorum of one empowered spokesperson from each Working Group in order for decisions to be made. If any active Working Group is not present, a decision may be made and any absent group(s) has one week from the time the meeting notes are published to register a block to it. If a block is issued by a non-present spoke, discussion will be continued at the next scheduled Steering meeting. If a group that has raised a block in this fashion is not represented at the next Steering meeting, then the decision may be finalized at that meeting based on approval of those Working Group spokes who are present. All Steering Group meeting attendees—not just empowered spokes—will have equal standing in decision making. All attendees may make proposals and may voice concerns. All decisions are made by consensus amongst all meeting participants. In the case of an irresolvable block to a particular proposal, after all IMC consensus procedures are exhausted (for consensus procedure, see CT Butler), decision making power on that proposal will default to the empowered spokes and Board representative at the meeting for resolution by consensus.
3. General Membership:
Membership includes all of the members of the UCIMC. Membership is defined as: paying dues of $25-50. Membership fees are reduced or waived for individuals based upon their stated ability to pay. If paying for membership is a hardship, a person can request a smaller membership fee from a Working Group. Working Group spokes are responsible for communicating the decision for fee reduction to the Secretary of the Board who maintains a membership list. Lifetime members are those who have given a one time contribution of $1000 or more. Membership is annual from the date of payment except for lifetime members.
Roles and Responsibilities:
Elect the board of directors and officers. Candidates must announce their candidacy at least one week prior to the election. Elections will take place at the beginning of the general membership meeting held in the fall (October/November). Approve annual membership dues as well as membership criteria and benefits. Review and make changes to the structure document and bylaws. All proposed changes in the bylaws, including an explanation of such changes, must be presented to the members at least 14 days prior to the annual meeting. Meetings: Membership meetings are open to the public. Meetings by organized by the Steering Group at least once a year in the fall (October/November). Meetings must be scheduled and announced on the general UCIMC membership e-mail list at least 28 days prior to the planned meeting. All decisions are made by consensus amongst all meeting participants with the exception of the election of Board members and officers and changes to the bylaws which require 2/3 vote of UCIMC members in good standing. In the case of an irresolvable block to a particular proposal, after all UCIMC consensus procedures are exhausted (for consensus procedure, see CT Butler), decision making power on that proposal will default to the UCIMC members at the meeting for resolution by consensus.
Membership: There shall be 5 or more Board members including 4 officers: President, Vice-President, Secretary, and Treasurer. The board may constitute committees made up of a committee chair, board members, and appointed UCIMC members. The Board and its officers shall be elected by 2/3 majority of UCIMC members in good standing present at the annual membership meeting in the fall. Officers and board members' term of service shall commence immediately upon election and last until the next fall membership meeting. The term of office for each Officer and Director shall be 1 year. Officers and Directors shall not be re-elected more than 4 consecutive times to any one office. Board members must be UCIMC members.
Roles and Responsibilities: Fulfill the legal requirements of governance required by the 501(c)3 not-for-profit status. Develop and oversee an annual budget. Hire and evaluate paid staff. Approve and monitor grants and fiscal sponsorships. Support fundraising. Oversee building maintenance and improvements. Address financial or legal issues as they arise. Establish annual membership dues as well as membership criteria and benefits to be approved by the membership. When a vacancy occurs in any office, other than the President, the Directors of the Board shall elect one of the Directors to serve the remaining months of the Officer’s term. The Board may appoint non-voting members to an advisory role on the Board Meetings: Board meetings and their committees are open to UCIMC members and the public. The Board may vote by 2/3 majority to close meetings to discuss personnel or litigation issues where individuals or the organization could be harmed by public discussion. The Board shall meet 10 times throughout the year (4 times minimum as per UCIMC bylaws) at dates and times announced to the UCIMC membership list. A majority of Board members shall constitute a quorum. The President or designee shall develop the agenda and post it to the UCIMC membership list at least 24 hours in advance. The meeting agenda shall consist of at least: a staff report, a Treasurer’s report, committee reports, and old and new business. The Secretary of the Board or designee shall post minutes to the general UCIMC membership email list. Serious effort will be made to have Board decisions achieved through consensus of all UCIMC members present, but if there is an irresolvable block to a particular proposal, those elected members of the Board of Directors present shall have the authority to make the decision through consensus among themselves after considering all views expressed at the meeting. In situations where decisions critical to the welfare of the organization must be made in a time sensitive manner but cannot be achieved through unanimous consesnsus of elected Board members, The Board shall have authority to make such decisions by 2/3 majority vote of Board members present or voting.
Gary Storm - President
Retired Dean, Southern Illinois University
Gary is Professor Emeritus in Education and Human Services from the University of Illinois at Springfield who is now living in Urbana. He has volunteered with AWARE and the Urbana-Champaign Peace Initiative to develop community education programs dealing with issues in American foreign policy, especially Palestinian-Israeli relations, as well as with the Books-to-Prisoners project at the IMC. He is on the Steering Committee of the Southeast Urbana Neighborhood Association and is currently serving as President of the UCIMC Board of Directors.
Deloris P. Henry - Vice-President
Retired School Superintendent, Unit #116
Deloris is a retired school administrator who lives in Champaign. She is married to Grant G. Henry, Ph.D. She and her husband have an adult son and one grandson. She has devoted her life to equity and education and enjoys community advocacy work. She has served on the Boards of several community organizations and is presently serving as Vice -President of the Champaign County Mental Health Board and Vice-President of the IMC Board. She is also a member of the Champaign Rotary Club.
Deloris has a Doctorate of Education degree in Administration, Education Specialist degree in Administration, Masters degrees in Education and Business and a Bachelor’s degree in Education.
Durl Kruse - Treasurer
Retired School Principal, Mattoon Community District #3
Durl is a retired public school principal who moved to Urbana with his wife, Jan, in 2003. He has continued to be active in several local peace and social justice organizations. He is particularly interested in local politics, having run for local elected office, and has served on several government commissions. His support and involvement with the IMC goes back to 2004.
David Green - Secretary
Social Policy Analyst, University of Illinois
David has been active in local peace & justice organizations for the past 10 years. During that period, he has contributed numerous articles to the Public i.
Director of Planning, Prometheus Radio Project
Danielle is a leader in political, arts, business, and non-profit sectors. She is currently a Director at the Prometheus Radio Project. In 2010, she managed the successful campaign to pass the Local Community Radio Act, opening up the airwaves for thousands new community radio stations in the U.S. She has been a Vice-President at OJC Technologies for 12 years and served on Urbana's City Council for 7 years spearheading public arts and broadband projects. She co-founded the Urbana-Champaign Independent Media Center, negotiating its purchase of the downtown Urbana post office building and overseeing its conversion into a community media and arts center. She has taught throughout the world, most recently in Thailand, Burma, and Italy and as an Evans Scholar at Evergreen State College.
Program Coordinator of Education Equity Programs, Graduate College, University of Illinois
Ricardo came here from Philadelphia 5 years ago, and wanted to become involved in the community. Downtown activities led him to the IMC. He is a member of WRFU-LP and has two radio shows at WRFU, for the Spanish-speaking community and the Founders Group. His first passion lies in recognizing the contributions of immigrants and advocating for positive changes in the national immigration system. See CUimmigrationForum.org.
E. Martel Miller
Community Organizer, CU Citizens for Peace & Justice
Martel has been a long-time activist and mentor in the African-American community, and has been a long-term member of Champaign Urbana Citizens for Peace and Justice (CUCPJ).
Professor of Urban Planning, University of Illinois
Ken is a veteran of anti-apartheid struggles in his native South, where he studied, taught, and pracitced public and environmental law. He currently teaches courses at the Urban Planning Department of the University of Illinois that focus on social struggles against urban inequalities. Within the UMIMC network, he works to further the aims of the Champaign Urbana Citizens for Peace and Justice (CUCPJ).
1. Zernial Bogan
2. Sundiata Cha Jua
3. Danielle Chynoweth
4. Ricardo Diaz
5. Rick Esbenshade
6. Rebecca Ginsburg
7. David Green (Secretary)
8. Deloris Henry (Vice-President)
9. Durl Kruse (Treasurer)
10. Martel Miller
11. Ken Salo
12. Gary Storm (President)
13. Rachel Storm
14. Caroline Yang
The UCIMC is committed to creating and maintaining an open and fair community. All meetings are open to all without regard to age, gender, race, ethnicity, sexual orientation, disability, citizenship, or any other applicable basis proscribed by law. Every participant will be treated fairly and equitably. All members and volunteers will adhere to nondiscrimination and mediation policies at the UCIMC. At all levels of UCIMC decision making, Groups should make an effort to solicit input from those Groups affected by decisions made.
This document will be reviewed by the general membership at least every odd year. Changes, amendments or the nullification of this document must be approved by the IMC General Membership.